Articles tagged with: email

Are You Drowning in Your Inbox?

Simple inbox strategies to start using today.

Are You Drowning in Your Inbox?

Remember this number when composing an email.

Current studies show that on average we spend only 13.4 seconds reading an email. Remember this when the temptation strikes to write a long, complicated email with multiple points or questions. The first one or two will get answers, and they do not address the rest. What then? Send another email and another until they answer all questions? Try this instead, one topic, one question, one email.

One way to have less email in your inbox is to send less email!.

There are other ways to communicate besides email. Do you use a chat tool at work? Using chat in a project manager keeps information on a particular project, for a team or a group, or any other related items together. It is quick and to the point. It makes it simple to know where to look for the information.

Mute conversations you need not be part of, and check on a regular schedule.

When you are finished with your part, remove yourself from the project.

Will a quick phone call get you the answer you need?

Email takes time to write, since there is no tone or inflection, often you need to write and rewrite the email to be sure that your reader will understand what you want.


What about Inbox Zero?

What should I do now?

What about Inbox Zero?

While writing my upcoming book about Gmail, Taming the Digital Tiger, Gmail Edition. A Step -By-Step Guide to Tame Your Gmail Account in No Time Flat, I was asked about Merlin Mann, the Founder of 43 Folders, and his concept known as Inbox Zero. Inbox Zero created a sensation in 2007, when Merlin showcased this concept at Google Tech Talk.

With the Inbox Zero philosophy, you process the email in your inbox using a few actions instead of allowing it to accumulate in the inbox. You read it, assign an action to it, and move it out of the inbox based on that action (more on this in a minute.)

In 2007, our digital communications were predominantly email based.  For most, it meant the email assigned to us at work. Now, we all have multiple email addresses. In addition, we have apps like Slack, Telegram, Messenger, Signal, and Twitter DM’s. And let’s not forget, text messages and chat tools inside other productivity apps. All this new technology since 2007. We have more choices for communicating and more inboxes than ever. Do you use voice messages or video messages? More inboxes!